PISD Council of PTAs Secretaries Facebook Group

Secretary Guide [pdf file]

Council/Local PTA/PTSA Ethics/Conflict of Interest Policy

PTA/PTSA Records Retention Policy [.pdf file]

Meeting Report Template


Who Is The Secretary?

The secretary is responsible for keeping accurate records of all association proceedings.

Quick-Start Actions

Duties at a Glance

  • Maintain all official records of the association.
  • Record in the minutes all business transacted at each association and board meeting. View Sample Meeting Minutes.
  • Notifies board members, as requested by the president, of all called meetings.
  • Assist the president in determining a quorum at association and board meetings.
  • Present minutes from the previous meeting, association or board.
  • Present a report of board meetings to the association membership as needed.
  • Prepares a draft of the minutes of each meeting within two to five days of the meeting.
  • Act as the corresponding secretary, reading communications at meetings and writing thank you notes, etc.
  • Assume the duties of the historian if one is not designated in the bylaws.

Share Your Success

One of the most valuable benefits of PTA is that our Leaders are part of a larger community who have the opportunity to network and share with one another.  We know that PTAs across Texas are doing great things and we want to hear about each and every one of them! Submit your success story and be the Talk of Texas!


Download the BASICS Secretary Resource Guide.


Financial Reconciliation Preparation:

Secretary Preparation for Reconciliation


Spanish courses: National PTA E-Learning Library

PTA Nuts and Bolts Series includes Conceptos básicos para las juntas (Board Basics in Spanish)El secretario de la unidad local (Local Unit Secretary in Spanish)